Budget control team

Tasks

Planning the municipal budget

1. Preparationof the budget (profit and financial planning including planning of individual investment measures and necessary commitment appropriations) and its annexes
2. Obtaining regulatory approvals for the budget
3. Making the open budget available on the Internet

Handling the budget management

1. Planning and monitoring departmental budgets and reporting during the year
2. Supporting and advising the administrative management in the performance of its control and management function
3. Processing over- and unscheduled provision of funds and budget shifts
4. Processing budgetary issues, draft resolutions and funding applications with financial implications (including applying to the State Administration Office for legal supervisory approvals)
5. Update financial strategy, carry out financial controlling
6. Responsibility for budget-related aspects of risk management for the city as a whole
7. Maintaining asset accounting (asset recording, valuation, depreciation, additions/disposals, year-end balance,
   central inventory management)
8. Participation in the procurement committee for the awarding of services (excluding construction services)

Annual financial statements

1. Coordination and preparation of the annual financial statements
2. Determination and implementation of specifications to be derived from the annual financial statements, e.g. authorization transfers
3. Determining the correct valuation of balance sheet items, such as financial assets, receivables, other asset items, ARAP, equity, provisions and other liabilities
4. Processing the City's business relationships with partners for the preparation of the consolidated financial statements

Other tasks

1. Management of credit transactions, guarantees, loan and debt management
2. Performing the task of the municipality as a tax debtor including implementation of Section 2b UStG in coordination with the municipal enterprises (central responsibility for the implementation of TAX compliance)
3. Preparation of financial statistics
4. Preparation of regulations for the City of Jena's financial system

Central grant processing in accordance with general grant guidelines (AZR)

1. Ensuring general standards in accordance with AZR and advising grant recipients
2. Formal and economic examination of applications
3. Preparation of recommendations for the awarding bodies
4. Preparation of notifications in coordination with the relevant specialist departments
5. Checking calls for funds and forwarding them for payment
6. Ensuring the management of funds
7. Checking the proof of use

Services

• Volunteering - volunteer card

belongs to

Finance department