Financial accounting team

Tasks

Day-to-day double-entry bookkeeping including

1. Formal cash audit of accounting documents
2. Final posting of receivables and payables and their settlement in debtor and creditor accounts, posting of business transactions in the general ledger and financial accounts
3. Collecting and archiving receipts for income/receipts
4. Checking and declaring offsets
5. Checking claims in the event of insolvency, receivership, forced sale
6. Collection of returned direct debit and returned check fees
7. Administration and management of advances/deposits
8. Open item management in the area of property and personal accounts
9. Monitoring of statute of limitations
10. Dunning process incl. setting reminder fees, late payment surcharges, interest on arrears
11. Deferral, waiver and remission of ancillary claims, settlement of receivables and liabilities
12. Verbal and written information on all of the aforementioned matters
13. Correspondence on all of the above matters with payees/debtors, their authorized representatives or agents, other departments and authorities
14. Processing of objections to all of the aforementioned matters Daily closing of accounts
15. Daily reconciliation of bank accounts and financial accounts
16. Determination of cash and cash equivalents to close the financial accounts for the balance sheet
17. Cash-based annual financial statements for personal and real accounts as well as bank balances - basis for income and financial statement, statement of receivables and liabilities and balance sheet
18. Online application for judicial dunning proceedings for non-enforceable civil law claims - rescue service and current claims for parental fees

Day-to-day payment transactions and management of bank accounting including

1. transfers
2. refunds
3. Direct debit collections
4. Central administration for SEPA direct debit mandates
5. Cheque payments
6. Operation of a payment system in various specialist services and buildings of the Jena city administration to enable cash payments at cash machines,
7. payments using cash, Girocard and credit cards at cash terminals as well as online payments on the Internet
8. Management of the City of Jena's business accounts including constant updating of account contracts (powers of attorney, rights, electronic banking)
9. Management of financial resources including liquidity management and planning
10. Investment of temporarily unneeded liquid funds
11. Management of the cash management system of the City of Jena and its own companies and the resulting cash investment business
12. Management of the account ledgers
13. Administration and issue of value forms
14. Safekeeping of valuables and deposits, including the management of deposit boxes
15. Verbal and written information on all of the aforementioned matters
16. Correspondence on all of the aforementioned matters with payees/debtors, their authorized representatives or agents, other departments, authorities and business partners
17. Ensuring cash security

services

• Electronic invoice transmission
• Payment receipts for daycare & after-school care fees, parental fees, daycare
• Payment options
• Donation receipt / donation receipt

belongs to

Finance department