City Treasury Team

Responsibilities

Double-entry bookkeeping ready for posting, including

1. formal cash-based review of accounting documents
2. Final posting of receivables and payables, as well as their reconciliation in accounts receivable and accounts payable; posting of business transactions to the general ledger, subsidiary ledgers, and financial statements
3. Collection and archiving of documents related to revenue and cash receipts
4. Review and verification of setoffs
5. Claim verification in the context of insolvency, receivership, and foreclosure
6. Collection of returned debit and returned check fees
7. Management and administration of advances and funds held in trust
8. Management of open items in general ledger and personnel accounts
9. Dunning process, including the determination of dunning fees, late payment surcharges, and late payment interest
10. Waiver of incidental claims; reconciliation of receivables and payables
11. Verbal and written information regarding all of the above matters
12. Correspondence regarding all of the aforementioned matters with payees/payors, their authorized representatives or agents, other departments, and government agencies
13. Processing of appeals regarding all of the aforementioned matters Daily closings
14. Daily reconciliation of bank accounts and the financial statements
15. Determination of cash and cash equivalents for the preparation of the financial statements for the balance sheet
16. Cash-based annual financial statements for personal and general ledger accounts as well as bank balances—basis for the income statement and financial statements, statement of accounts receivable and payable, and balance sheet
17. Online filing of applications for judicial dunning proceedings for civil claims not yet enforceable by court order—emergency medical services and current claims for parental fees

Same-day payment processing and management of bank accounting, including

1. wire transfers
2. Refunds
3. Direct debits
4. Central administration of SEPA direct debit mandates
5. check payments
6. Operation of a payment system across various specialized departments and facilities of the City of Jena to enable cash payments at self-service payment terminals,
7. payments using cash, Girocard, and credit cards at cash terminals, as well as online payments via the Internet
8. Management of the City of Jena’s business accounts, including ongoing updates to account agreements (powers of attorney, rights, electronic banking)
9. Management of financial resources, including liquidity management and planning
10. Investment of liquid funds not currently needed
11. Management of the cash management system for the City of Jena and its municipal enterprises, as well as the resulting investment activities
12. Maintenance of account ledgers
13. Management and issuance of pre-printed forms
14. Safekeeping of valuables and deposits, including management of the safekeeping facility
15. Providing verbal and written information on all of the aforementioned matters
16. Correspondence regarding all of the aforementioned matters with payees and payors, their authorized representatives or agents, other government agencies, and business partners
17. Ensuring cash security

Services

• Certificate of tax compliance
• Payment receipts for daycare and after-school care fees, parental fees, and daycare services
• Payment Options
• Donation Receipt / Donation Certificate

Part of

Finance Department